VICTORIA WALTON | Los Angeles, California | (310) 562-5460 mb


I’m an administrative professional who’s passionate about keeping a busy leader and his or her team on schedule, equipped and informed to get through their day smoothly and without unnecessary distractions.  I’m experienced at booking domestic and international travel, maintaining challenging calendars, handling confidential information and treating clients like A-list stars, both on the phone and face-to-face.  I’m proactive about taking the minutiae off the desks of overbooked executives and being the best on-the-job stress relief any leader can have.



University of Southern California

Exercise Science, B.S.



Program Administrative Assistant, Jewish Family Service of Los Angeles

December 2015 – July 2019


·         Proofread proposal narratives and edit formatting

·         Raiser’s Edge (online CRM): enter data, data extraction and analysis, upload media, etc.

·         Manage the Grants Master Calendar

·         Review Requests for Proposals and create project deadlines

·         Facilitate on-time delivery of proposals to government organizations and private foundations

·         Oversee contract execution

·         Organize presentation materials

·         Conduct prospect and background research

·         Track survey data in excel

·         Organize and assemble training manuals; tabulate and record training evaluation data

·         Schedule meetings

·         Order office supplies


Student Services Advisor, University of Southern California

March 2014 –November 2015


·         Helped students navigate the admission and financial aid processes via phone and email

·         Counseled prospective undergraduate and graduate students on admissions, financial aid, housing and academic requirements

·         Utilized conflict resolution skills, when appropriate

·         Provided academic counseling for undergrad and grad students.  Advised on matters of curriculum, course and degree requirements, transfer credit evaluation and graduation counseling and clearance

·         Evaluated student problems – academic, administrative or personal – and referred student to appropriate student services office for additional counseling.  Liaised with other offices on behalf of students to facilitate problem resolution

·         Maintained currency on policies, procedures and regulations pertaining to admissions, financial aid, registration, transfer credit evaluation, course and degree requirements

·         Proofread and edited bulletins


Virtual Proposal Writer (Remote, Per Diem), Mid-City Machinery

August 2013 – February 2019


·         Drafted sales proposals that attracted business opportunities

·         Compiled and managed digital content


Senior Executive Assistant, Twentieth Century Fox

October 2008 – July 2011


·         Provided comprehensive administrative and personal assistant support to the President of Television Distribution

·         Processed expense reports, check requests, account reconciliations, conference and corporate membership registrations as well as performed upkeep of online, trade and publication subscriptions

·         Crafted complex international travel itineraries

·         Scheduled conference calls over multiple time zones

·         Composed correspondence in the President’s voice for departmental circulation

·         Assisted with holiday gift delivery

·         Interacted with executives of all levels as well as A-list talent

·         Event planning

·         On boarded new employees – ordered new computers and business cards, arranged building and parking access, ordered employee security badges and office name plates, etc.

·         Acted as Facilities Coordinator for department

·         Centralized office supply ordering system

·         Created distribution lists and electronic filing system



·         Microsoft Office Suite

·         Blackbaud Certified – Raiser’s Edge Fundamentals (RE is an online CRM tool)

·         Writing, proofreading and editing

·         Strong interpersonal and customer service skills

·         Invoicing and accounts receivables

·         Quicken

·         Raiser’s Edge (online CRM platform) – certification pending

·         Organization and prioritization of tasks

·         Social Media:   LinkedIn, Facebook, Instagram, Twitter

·         Google Products – calendar, docs, etc.

·         Use of Web Conferencing Software – Zoom, GoToMeeting, etc.

·         Adobe Acrobat Pro