KATHERINE E. WOOD Cell: 847-825-2670 Email: firstname.lastname@example.org
Results oriented Administrative Professional with strong multi-tasking and organizational skills. Diverse background in medical/pharmaceutical, manufacturing, logistics and legal industries. Competent in supporting Executive level leaders across multiple business functions. Known for follow-through, determination, creative problem solving and a positive collaborative style. Works well independently and contributes effectively to team goals. TECHNICAL SKILLS Proficient in the use of Microsoft Office, Outlook, Lotus Notes and Concur Typing WPM 60, Word, Excel, PowerPoint (Prove It Scores 93) PROFESSIONAL EXPERIENCE SceneSave Executive Assistant/Project Manager (Part-Time Remote) 3/2019 – 8/2019 • Provide administrative support the CEO, CTO and COO. • Prepare Agendas and meeting minutes for Team & Development Team meetings. • Manage and follow-up on Product Development project timelines. • Follow Social Media for Industry news and updates. • Provide personal support to CEO ENSr Medical Manager, Client Relations (Part-Time Remote) 2/15-11/18 • Provide internal leadership in collaboration with Executive staff. • Cultivate clients based on proactive individualized plans and follow-up • Lead client relations to accomplish functional and departmental goals to ensure high-level client service • Maintain database information monitoring opportunities to further engage the client US FOODS 7/13-12/2014 Senior Executive Assistant (3/2014 – 12/2014) • Supported the Senior Vice President, Executive Chef, two internal Vice Presidents and eight Regional Vice Presidents in the Merchandising / Marketing Operations department. • Organized logistics for Weekly and Quarterly meetings. Gathered materials for and created Agendas, took notes and compiled in an organized fashion to send to the Field resulting in effective communication relating to customer and supplier issues • Maintained SVP’s calendars. Coordinated travel and prepared expense reports. • Managed all logistics for Executive Chef internal and external training, speaking engagements with customers and employees • Approved invoices, prepared statistical reports and compiled weekly reports for the Team • Created Power Point presentations for Corporate and Department meetings. • Served as liaison between the Merchandising / Marketing Operations department, the Executive Team, and other departments which allowed other Team members to focus on issues of importance to the company and the department • Led on-boarding of new employees Executive Administrative Assistant to the Chief Merchandising Officer (Contract position 7/2013 – 3/2014) • Provided consistent high-quality administrative support to the Chief Merchandising Officer (CMO) using sound judgment in dealing independently with a variety of highly confidential issues • Managed email, calendar and daily schedule of the CMO, ensuring the most efficient use of time through a detail-oriented and forward-thinking approach • Served as a liaison between the CMO and other key members of management, employees and outside contacts. • Organized and maintained computer databases, including document management software, designed and developed PowerPoint presentations, organizational charts, Word documents, and Excel spreadsheets. • Arranged Corporate and Personal teleconferences and meetings, made travel arrangements and processed expense reports in a timely manner. • Led the development and maintenance of efficient filing systems to ensure files and emails are accurately maintained, archived and retrievable. • Created On-Boarding manual for Executive Administrative Assistant role • Conducted research, prepared statistical reports, handled highly confidential requests.
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TEMPORARY EMPLOYMENT 2011 – 2013 KELLY SERVICES / ALLSTATE INSURANCE COMPANY Administrative Assistant (6/2013 – 7/2013) • Provided support to Director of Real Estate and respective Team Members. PMCS / ILLINOIS TOLLWAY ROW (Right-of-Way) Administrative Assistant (6/2012 – 10/2012) • Provided administrative support to the Land Acquisition department. Coordinated meetings, processed vendor invoices. Worked on special projects as assigned KELLY SERVICES / ALLSTATE INSURANCE COMPANY Senior Executive Assistant (9/2011 – 11/2011) • Provided general administrative support for two Corporate Relations Directors and their respective Team Members. Secured travel arrangements, processed expense reports and scheduled meetings. • Processed Vendor invoices for timely payment. • Compiled informational Binders for the CEO Support Team KELLY SERVICES / HOSPIRA, LAKE FOREST, IL Senior Executive Assistant (2/2011 – 5/2011) • Provided administrative support on a temporary basis for three Vice Presidents and their respective Team Members. Effectively managed calendars, arranged domestic and international travel, and scheduled meetings via OutLook. BAXTER HEALTHCARE CORPORATION, DEERFIELD, IL 1/2007-7/2010 Senior Executive Assistant, Cellular Therapies Supported three Directors and their respective Team Members, (approximately 30 people), in all administrative functions focusing on Product Quality, Regulatory Affairs, Operations and Clinical Technical Affairs. Scheduled meetings, arranged international and domestic travel, and prepared Team Member expense reports. Managed all aspects of on-boarding multiple employees concurrently • Secured multiple meeting rooms and prepared documents for FDA and Corporate Audits. Compiled and distributed Audit Response documentation, and managed Audit Control Rooms which contributed significantly to successful audit outcomes • Effectively coordinated off-site Risk Management and device Product Development Process trainings for approximately 75 people • Maintained a complex, confidential Quality Records filing system which included employee training documentation, Certificates of Compliance, and Corporate and FDA Audit records resulting in a more efficient document retrieval process • Created and maintained a Standard Operating Procedure document signature timeline and spreadsheet which resulted in obtaining Executive’s signatures to meet deadlines ADVANCED RESOURCES/KELLY SERVICES, 2004-2006 Temporary Staffing Agencies • Provided administrative support on a temporary basis for companies such as; Allstate, Kraft, Baxter and Walgreen’s. Known for timely completion of assignments and a strong work ethic EVANSTON HOSPITAL, EVANSTON, IL 2002-2004 Senior Executive Assistant to the Executive Vice President • Efficiently managed Executive Vice President’s calendar and scheduled meetings with senior level management and Physician Department Chairs • Prepared correspondence and complex presentations which resulted in effective communication with Board members and hospital staff • Served as a liaison between departments and operating units in the resolution of administrative issues which impacted the efficient flow of day-to-day operations • Effectively maintained confidentiality in all aspects of patient and staff information • Member of the Care Committee which sponsored and organized quarterly employee recognition events. EDUCATION
University of Wisconsin, La Crosse, WI
VOLUNTEER Lutheran General Hospital, Park Ridge, IL
University of Wisconsin, LaCrosse, WI
Completed 3 years majoring in English
I am currently enrolled at Oakton Community College and plan to complete my AA within 2 years. I then plan to go on to obtain my BA at Loyola University in Chicago.